POSITION PURPOSE
Zibandlela is seeking an experienced, highly organised and detail-oriented Tender Administrator to manage and coordinate the company’s tender, bid and proposal administration processes.
The successful candidate must have proven hands-on experience in tender administration and be able to independently manage tender submissions from opportunity identification through to final submission.
KEY RESPONSIBILITIES
- Identify, monitor and assess relevant tender, bid and RFQ opportunities.
- Review tender documents and develop detailed compliance checklists.
- Manage the preparation and submission of tenders, bids, RFQs and proposals.
- Ensure submissions are complete, accurate, compliant and submitted before deadlines.
- Compile administrative, technical and supporting tender documentation.
- Coordinate information and documentation from management, finance, operations, suppliers and other stakeholders.
- Maintain and regularly update statutory and compliance documentation.
- Manage registrations and documentation on relevant supplier and procurement portals.
- Monitor compulsory briefing sessions, site meetings, clarification deadlines and closing dates.
- Prepare and maintain tender registers and submission trackers.
- Manage electronic and physical tender submissions.
- Track submitted tenders and follow up on outcomes.
- Maintain records of successful and unsuccessful bids for reporting purposes.
- Assist with pricing schedules, proposal documents and company capability submissions where required.
- Maintain an organised database of tender documentation and supporting information.
- Ensure confidentiality of tender pricing, proposals and company information.
MINIMUM REQUIREMENTS
Grade 12 / Matric.
Relevant qualification in Business Administration, Supply Chain Management, Procurement, Public Management or a related field will be advantageous.
- Minimum 3–5 years’ proven experience in Tender / Bid Administration is essential.
- Demonstrable experience preparing and submitting complete tender documents independently.
- Experience working with government, municipal, public-sector and/or private-sector tenders.
- Sound knowledge of tender processes, compliance requirements and procurement documentation.
- Experience using electronic tender portals and supplier databases.
- Strong Microsoft Word, Excel, Outlook and PowerPoint skills.
- Excellent written communication and document preparation skills.
EXPERIENCE & KNOWLEDGE REQUIRED
Candidates should have practical experience with:
- Tender and bid document compilation.
- RFQs, RFPs and formal tender submissions.
- Compliance documentation and tender checklists.
- Supplier database and procurement portal registrations.
- CSD and other relevant procurement platforms.
- Company statutory and supporting documentation.
- Tracking multiple tender deadlines simultaneously.
- Coordinating inputs from different departments and external suppliers.
- Preparing professional tender files and electronic submissions.
- Working accurately under strict submission deadlines.
REQUIRED ATTRIBUTES
- Exceptional attention to detail and accuracy.
- Strong organisational and document-management skills.
- Ability to manage multiple tenders simultaneously.
- Deadline-driven and able to work effectively under pressure.
- Proactive and able to work with minimal supervision.
- Strong problem-solving and follow-up skills.
- Professional communication and interpersonal skills.
- Reliable, responsible and highly confidential.
HOW TO APPLY
Interested candidates should submit their CV and relevant supporting documents to:
Email Subject: Application – Tender Administrator
Applicants should ensure that their CV clearly demonstrates relevant tender administration experience and previous tender responsibilities.
Only candidates who meet the required experience criteria will be considered. Only shortlisted candidates will be contacted.
